Digital Workspace: Is it worth It?
Over the last decade, digital transformation is blurring the lines between the physical world and the digital world. It’s considered the Fourth Industrial Revolution. Cloud computing, big data, Internet of Things (IoT), virtual reality and augmented reality are all contributing to the change.
Moreover, larger workforces, data overloads, remote work habits and changing age demographics are also contributing to the workspace disruption. Here are some of the catalysts:
- The number of teams has doubled over the last 5 years.
- Various technologies are producing so much information that 90% of the world’s data was created in the last 2 years.
- Remote work has quadrupled in the last 10 years.
- By 2020, half of the workforce will be millennials who have different expectations about work-life balance.
Organizations are taking these catalysts into account. They are transforming their work environments into flexible digital workspaces. The promise of better productivity and performance is inspiring chief executive officers (CIOs) to take the digital workspace disruption as an opportunity to innovate their work environments.
Digital Workspace Transformation Ensures Quick Impact
Managers have always been aware of the importance of the physical workspace. They carefully consider decisions like cubicles, open workspace, art placement, cafeteria access, recreational facilities, gyms, and more. They know these decisions affect the organization’s long-term health and prosperity. CIOs are realizing that the same level of consideration is necessary for the digital workspace.
However, an amazing part of the digital workspace is the impacts are quick. Physical workspaces have budget, time and space constraints. Compared to that, CIOs can use the digital workspace to affect the organization’s culture and work habit faster and more effectively. It’s opening up a whole new frontier to democratize the workplace.
Why Design a Digital Workspace?
Accessible and affordable digital tools are helping the digital workspace transformation. Businesses are adopting these tools for the following reasons:
Easy Access to Information
Employees can visualize and work with real-time data. They are using dashboards, displays, and even 3D holograms to share the information with each other. Real-time data is empowering employees to better serve customers and create better products.
Better Collaboration and Shared Goals
When small businesses grow to enterprise-level, they lose the close-knit feeling of shared goals. Each team lives in its own silo. Digital workspaces enhance teamwork. Teams can work closely with each other using remote technology.
More Integrated Solutions
Digital environments facilitate data-centric integration. More integrated ecosystems eliminate time and resource wastage. Work processes are automated to remove duplication of work.
Better Work-Life Balance
Burned out employees can cost businesses $125 billion to $190 billion in health problems. Millennials, the growing age demographics in the workspace, are more conscientious about maintaining a better work-life balance. Digital workspaces provide the remote work opportunities that millennials consider essential.
How to Start Your Digital Workspace
Even though digital workspaces are easier to create than physical ones, it still requires vision, careful consideration, and planning. Here are some key steps:
- Roadmap: You need to start with a roadmap for your digital transformation. Evaluate where your organization is currently at. Explore the possibilities that can move your company forward. Brainstorm ideas, find challenges and set up milestones.
- Design: Use your goals to create a digital workspace prototype. Take the prototype for a test-drive to find out its strengths and weaknesses.
- Implement: Move your prototype into production environments. Keep track of how your employees adapt to the new digital workspace. You have to keep updating the models as more technology and tools become available.
Digital Workspace: It’s Totally Worth It!
· Microsoft Services Digital Workspace PDF